Our Planning Process

Color palette 

Overall aesthetic

Etiquette information

Discuss Budget

Creating and managing requests for proposals

Space selection based on overall guest count.

Negotiating and managing inclusions for event space

Phone or in-person meetings leading up to the event.

Biweekly phone or in-person meetings for 3 months leading up to the event. 

Weekly phone or in-person meetings 1 month prior to the event

Negotiate, manage, and review contracts for all vendors.

Review of the impossibility and force majeure clause.

Manage communication in case of unforeseen circumstances.

Communicate and confirm all task execution times.

Track payment information for all vendors.

Manage and track vendors.

Create a detailed event schedule and share it with all vendors.

Capture all important milestones as requested.

Create program flow and music lineup for the DJ.

Coordinate delivery of welcome bags with hotel staff (If applicable)

Coordinate vendor deliveries

Room Rate Negotiation

RSVP Management

Seating Chart Support

Review of final event timeline and logistics

Review and finalize the detailed layout showing the optimal flow. 

Schedule and attend the final walk-through.